Job Description

Position Title: HR Assistant

Department: Human Resources
Location: 501 Virginia St. E., Charleston, WV 25301
Number of Open Positions: 1
Anticipated Start Date: June 2, 2025
End Date: August 8, 2025
Hours per Week: 24 hours
Business/Work Hours: 8:30 AM - 4:30 PM (½ hour unpaid lunch)
Pay Rate: $12.00/hour

General Responsibilities, Tasks, and Projects

• Assist with data entry and maintaining HR records

• Support HR staff with special projects and research assignments

• File and organize both physical and digital employee documents

• Assist in coordinating summer youth programs and activities

• Perform general office duties such as answering phones, greeting visitors, and sorting mail

• Help update employee information and verify record accuracy

• Maintain office supply inventory and assist with ordering supplies

• Perform other duties as assigned by the HR Director

Candidate Requirements

• Must be between the ages of 18 and 20

• High school diploma or equivalent required

• Strong organizational and communication skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Ability to maintain confidentiality and demonstrate professionalism

• Willingness to learn and adapt to new tasks

• Physical ability to bend, stoop, and lift up to 20 pounds

Dress Code

Employees are expected to maintain a business casual appearance . Acceptable attire includes:

• Slacks, khakis, collared shirts, blouses, and closed-toe shoes

• Not permitted: Shorts, t-shirts, athletic wear, flip-flops, or overly casual items

• Employees should present a neat and professional appearance at all times

Core Competencies

• Accountability - Takes responsibility for own actions

• Adaptability - Responds positively to change

• Communication - Communicates clearly, respectfully, and effectively

• Customer Service - Provides courteous and quality support to internal and external customers

• Initiative - Takes proactive action to complete work or resolve issues

• Judgment & Decision Making - Makes sound, fact-based decisions

• Professional Development - Seeks to grow technical skills and job knowledge

• Teamwork & Cooperation - Collaborates effectively to support City goals and departmental objectives

Additional Qualifications

• Must be legally authorized to work in the U.S. and able to provide verification

• Must speak and read English proficiently to:

  • Follow safety and procedural instructions

  • Communicate effectively with staff and the public

• Must adhere to all City of Charleston policies, procedures, and departmental expectations

Note

This job description outlines the general nature of work and responsibilities for the position. It is not an exhaustive list of duties or requirements. Management reserves the right to assign other lawful tasks as necessary. The City also reserves the right to revise this description at any time. This posting does not constitute a contract or a promise of continued employment.

Americans with Disabilities Act (ADA) Compliance

The City of Charleston, WV is an Equal Opportunity Employer . In compliance with the ADA, reasonable accommodations will be provided to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss accommodation needs with management.

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