Job Description

Scheduled Hours

40

Position Summary

The Office of Sponsored Research Services provides mission-critical support and risk management to the Universityâ™s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal university/school and external agency procedures and policies related to research administration. Contracting responsibilities are universityâ“wide and include preparing, negotiating and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine. This is a remote position.

Job Description

Primary Duties & Responsibilities:

• Prepare, review and negotiate outgoing subagreements. Includes but is not limited to:
  • Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
  • Provide detail-oriented review of SUBSystem Required Items while providing expert guidance and enforcing compliance with university, school and external agency policies related to outgoing subawards.
  • Analyze sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
  • Manage workload using status transparency for prioritization.  Ensure accurate and timely submission of all subawards to OSRS Signing Official for approval.
  • Administer and Manage the SUBS template portfolio of attachments, institutional database and internal Process documents.
• Exercise sound judgment regarding financial information to accurately create and approve Supplier Contracts (formerly Purchase Orders) and Supplier Contract Amendments in the university financial system (Workday) for subrecipient funding encumbrances.
• Provide expert advice and training to university research administrators and faculty on research administration processes and policies.
• Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
• Prepare weekly status report of SUBS teamwork load to facilitate prioritization and necessary follow-up of workload for Subagreements.
• Assist Manager with special projects and perform other tasks as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table

• Repetitive wrist, hand or finger movement

• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelorâ™s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Research Administration (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience with sponsored research administration in a large university environment.
• Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles.
• Knowledge of universityâ™s organization, policies/procedures.
• Knowledge of the Uniform Guidance (UG).
• Knowledge of and ability to negotiate key contract terms and conditions.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting Processes, Analytical Thinking, Critical Analysis, Critical Thinking, Cross-Functional Teamwork, Customer Service, Deadline Management, Detail-Oriented, Diplomacy, Federal Acquisition Regulations (FAR), Federal Grants, Microsoft Office, Multidisciplinary Collaboration, Multitasking, Negotiation, Oral Communications, Organizational Context, Prioritization, Professional Judgement, Relationship Building, Research Administration, Teamwork, Word Proccessing, Working Independently, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

About Washington University in St. Louis

Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.

Connections working at Washington University in St. Louis

Job Tags

Holiday work, Contract work, Work experience placement,

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