Job Description

TIME FRAME: This is a short term, seasonal position.

April 10 to May 7, 2025

POSITION SUMMARY

The Merchandising Warehouse Inventory Manager oversees all aspects of the Festival’s Merchandising Inventory Management System, including product receiving, distribution, tracking, inventory counting, storage, and reporting.

ESSENTIAL FUNCTIONS:

Pre-Festival Responsibilities:

• Prepare daily inventory spreadsheets.
• Develop and maintain the What’s Sold Where and Items and Prices schedules.
• Coordinate the product receiving schedule.
• Order booth and general merchandising signage.
• Develop a product distribution schedule by booth.
• Unload the storage trailer and organize products in storage barns.
• Clean and organize storage barn rooms.
• Supervise inventory counters.
• Count and record beginning inventories for both new and existing merchandise.
• Distribute products to booths.
• Break down and store boxes for later use.
• Verify booth beginning inventories and correct any distribution errors.
• Notify the Merchandising & Business Development Manager when distributions are correct and inventory sheets are ready for printing.

Festival Responsibilities:

• Issue product adds to booths as needed.
• Record all adds and returns in the festival transfer journal and provide transfer slips to the Production Assistant.
• Collect signed transfer slips once deliveries are made.
• Supervise inventory counters.
• Maintain and update electronic daily inventory sheets.
• Make the final call for product adds at 4:00 PM.
• Close the warehouse at 5:00 PM.
• Count and reconcile daily ending warehouse inventories.
• Review daily inventory sheets for errors or discrepancies.
• Notify the Merchandising & Business Development Manager when daily inventory sheets are complete.
• Ensure returned merchandise for overnight storage is properly organized.

Post-Festival Responsibilities:

• Supervise the transfer of merchandise from booths to the warehouse for counting and consolidation.
• Prepare the final inventory report for all merchandise, excluding t-shirts.
• Oversee the loading of merchandise onto the transport trailer.
• Generate individual item sales reports for all merchandise except t-shirts.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• Proficiency in Excel and inventory management systems.
• Experience in inventory management and warehouse operations.
• Strong organizational and multitasking abilities.
• Ability to work in a fast-paced, high-stress environment under various weather conditions.
• Comfortable with heavy lifting and physically demanding tasks.

REQUIREMENTS:

• Using the Absentee Request Form, it is the responsibility of each employee and their supervisor to accurately report their absenteeism to the Festival Finance Office.
• Maintain confidentiality regarding sensitive issues.
• Give any document, computer program, design, or other intellectual property created for the Jazz Festival (and, therefore, belonging to the Jazz Festival) to the Festival through your
• supervisor or department head at the end of each production year, or upon request.
• Attend and complete any required training.
• Complete all required Feedback Forms and Final Reports.
• Must attend and complete any required training.
• Perform all other work-related duties, as assigned.

Since 1970, the New Orleans Jazz & Heritage Festival presented by Shell has annually celebrated the unique culture and heritage of New Orleans and Louisiana, alongside unforgettable special guest performances by the musical icons of our era and performances by nationally and internationally renowned artists. Jazz Fest features one of the world’s most diverse music festival lineups with over 650 bands on fourteen stages performing virtually every style of music plus an extensive food fair, hundreds of artisans, second line parades and much more. Spread out over two long weekends in late April and early May, Jazz Fest takes place at the New Orleans Fair Grounds Race Track, located just minutes from the French Quarter.
Apply to be part of the Jazz Fest Team that annually welcomes almost 500,000 people to the Festival. Happy Jazz Fest!

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