Department: Events
Location: Room 303, City Hall
Number of Open Positions: 1
Anticipated Start Date: June 3, 2025
Hours per Week: 25 hours (flexible)
Business/Work Hours: Flexible; may include working events such as Live on the Levee and Regatta
Pay Rate: $12.00/hour
This position supports the planning and execution of community, recreational, cultural, and special events hosted by the City of Charleston. It is designed for youth ages 16-20 and is performed under close supervision following established procedures.
Maximum work hours are up to 35 hours per week , depending on event needs and scheduling.
Assist with general clerical tasks, including data entry, filing, answering phones, and responding to emails
Support event preparation by organizing materials, setting up event areas, and coordinating logistics
Help design and print event signage, flyers, and promotional materials
Provide on-site event assistance, including vendor coordination, guest support, and equipment setup/takedown
Track inventory of event supplies and help ensure all necessary materials are available
Assist with social media and marketing tasks such as drafting posts and capturing event photos
Perform other duties as assigned to support successful event execution and daily office operations
Ability to lift up to 25 pounds
Familiarity with internet use and Microsoft Office (Word, Excel, Outlook)
Strong communication skills
Comfortable working outdoors for extended periods in heat
Comfortable with frequent walking and standing during event setup and execution
Casual attire is appropriate for office tasks
Shorts are permitted only when working outdoor events
Comfortable, supportive shoes are required
Knowledge, Skills & Abilities:
Accountability - Takes responsibility for personal actions
Adaptability - Responds positively to changes in duties or environment
Communication - Listens, speaks, and writes clearly, respectfully, and professionally
Customer Service - Provides courteous, quality assistance to internal and external stakeholders
Initiative - Takes proactive steps to complete tasks and solve problems
Judgment & Decision Making - Makes sound, fact-based decisions
Professional Development - Seeks opportunities to learn and improve job-related skills
Teamwork & Cooperation - Works collaboratively to support the City's mission and departmental goals
Must be legally authorized to work in the U.S. and provide documentation
Must speak and read English proficiently to:
Follow safety instructions
Communicate effectively with staff, the public, and event partners
Must comply with all City and departmental policies, procedures, and expectations
This job description outlines the general responsibilities and expectations of the position. It is not an exhaustive list. Management may assign additional duties as needed. The City of Charleston reserves the right to update or modify this description at any time. This posting does not constitute a contract or guarantee of continued employment.
The City of Charleston, WV is an Equal Opportunity Employer . In compliance with the ADA, reasonable accommodations will be provided to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss any accommodation needs with management.
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